Issue Date: November/December 2017
Published Online: November 15, 2017
Updated: April 30, 2020
Association Policies
Article Information
Ethics / Mental Health / The Association
Other   |   November 15, 2017
Association Policies
American Journal of Occupational Therapy, November 2017, Vol. 71, 7112420010. https://doi.org/10.5014/ajot.2017.716S17
American Journal of Occupational Therapy, November 2017, Vol. 71, 7112420010. https://doi.org/10.5014/ajot.2017.716S17
Subject: Open Meetings
Effective: 5/78
Revised: 4/89, 4/99, 5/02, 6/03, 11/03, 4/07, 11/07, 2/09, 2/17
BPPC Reviewed: 10/01, 1/02, 1/03, 9/03, 1/07, 9/07, 1/09, 7/15, 1/17
Code: RA Motion 4/78, 4/89, 2003M54, 2007C7, 2007CO136, 2009FebCS128
Purpose: To establish an open meetings policy for all Association meetings.
It Shall Be the Policy of the Association That:
  1. All official meetings sponsored by the Association shall be open to the members except in the following instance(s), in which the meeting would be an executive session:

    • a. Discussion of specific personnel performance, hiring, or firing to protect personal information of/or relating to a member or employee of the Association, including Social Security number, compensation, and/or benefits.
    • b. All disciplinary proceedings in accordance with the Administrative Standard Operating Procedure (SOP) and attachments, all proceedings for an individual’s alleged violations of the AOTA Occupational Therapy Code of Ethics (Code), and any other proceeding which is explicitly designated as confidential in an SOP.
    • c. When disclosing confidential proprietary information relating to the operations of the Association, including business sensitive information such as detailed budget information; revenues, expenses, or future business plans and services; terms of agreements with vendors and other sensitive agreements; lists of members or subscribers’ names and addresses; and internal information relating to technology.
    • d. Confidential legal communications with Legal Counsel.
    • e. An exceptional reason that, by a vote of two-thirds of the members present at the meeting, they find the reason to be so compelling as to close the meeting.
    • f. Electronic and telephonic meetings other than Assembly online meetings.
  2. The agenda of a regular meeting of the Board, Assembly, and the Annual Business Meeting shall be published in an official publication of the Association at least 2 weeks prior to the meeting. The agenda shall contain the meeting starting time and location (including the address with building and room) as well as a statement indicating that it is an open meeting.